The minutes of a meeting are the record of the discussions/decisions therein. They have an official status; they are useful in law, and in some cases required by law to be written. Minutes are final when they are approved by the members of the group to which they relate, generally in the next meeting, and signed by the chairperson, secretary and other authorizes person of the meeting.
Minutes are required
- To confirm any decisions made.
- To record any agreed actions to be taken.
- To record who has been allocated any tasks or responsibilities
- To prompt action from any relevant attendees.
- To provide details of the meeting to anyone unable to attend.
- To serve as a record of the meeting’s procedure and outcome.